Associate Director of Foundations Systems and Operations job with Earthjustice


Earthjustice is the premier nonprofit environmental law
organization. We take on the biggest, most precedent-setting cases
across the country. We wield the power of law and the strength of
partnership to protect people’s health; to preserve magnificent
places and wildlife; to advance clean energy; and to combat climate
change. We partner with thousands of groups, supporters,
individuals, and communities to engage the critical environmental
issues of our time and bring about positive change. We are
here because the earth needs a good lawyer.

Founded in 1971, Earthjustice has a distinguished track record
of achieving significant, lasting environmental protections. We
achieve this by hiring people who share a passion for justice and a
healthy environment. Our headquarters are in San Francisco with
offices in Anchorage, Bozeman, Chicago, Denver, Honolulu, Juneau,
Los Angeles, Miami, New York, Philadelphia, Seattle, Tallahassee,
and Washington, DC.

The Associate Director of Foundations Systems and Operations
reports to the Director of Foundation Relations and is an integral
part of a growing Foundation Relations team; a team of 10,
including a Director, Deputy Director, two Senior Development
Officers, four Development Officers, a Development Writer, and a
Foundations Associate. Foundation grants currently provide 30% of
the organization’s annual $100M+ revenue. Earthjustice has launched
a $750 million, five-year fundraising campaign of which $150M will
come from institutional donors. The Associate Director works in a
strategic capacity to develop systems and processes for the
Foundation Relations team to ensure maximum efficiency in
coordination with our Finance, Litigation Operations, and
Development Operations, Research, & Evaluation teams. Informed
by the strategic direction of the Director of Foundation Relations,
the Associate Director of Foundations Systems and Operations leads
in all areas of departmental reporting, systems, and analytics.
They coordinate and improve existing reports as well as design new
ways to report that meet emergent quantitative and qualitative data
needs.

In addition, the position directly supervises the Foundations
Associate to assess the administrative needs of foundation officers
and researches, develops, and implements strategic solutions for
foundation fundraising efforts and prospecting in response to those
needs. Moreover, the Associate Director helps the Development
Operations team create a centralized system to meet the data entry
needs of the Foundation Relations team for portfolio and prospect
management activities. This data includes, but is not limited to,
foundation correspondence and meeting notes, foundation records and
work plans, and grant information, ensuring data hygiene and
consistency. The Associate Director also works with the Finance
team to ensure the development and maintenance of systems to
produce program budgets, project budgets, and expense reports in a
timely manner. They work with the Litigation Operations team to
ensure the development and maintenance of systems to capture
quantitative and qualitative metrics for analysis and evaluation of
our programmatic work to be shared with institutional donors. And
the Associate Director maintains ongoing communication and works
directly with other teams, particularly with the Information
Technology team and across Development teams to maintain alignment
on collaborative projects.

Ideal candidate will work out of the San Francisco
office.

Consideration will also be given to candidates willing
to work remotely from New York, NY.

Other remote candidates will be considered if located in
a state where we currently have an office
including:
 Anchorage, Juneau, Los Angeles,
Tallahassee, Miami, Honolulu, Philadelphia, Denver, Seattle,
Bozeman, Chicago, and Washington, D.C.

Salary may differ due to location. (Note all
Earthjustice staff are working remotely while offices are closed
due to COVID-19).

Responsibilities:

Database/Systems Project Management and Coordination
(50%)

  • In coordination with Foundation Relations staff, develop,
    research, and implement procedures and systems solutions within our
    donor database to ensure the effective use of staff time and
    available technical resources. Draft and maintain accurate
    documentation of system workflows and procedures.
  • Assess needs of foundation officers and writers to develop and
    implement strategic solutions for portfolio management, including
    researching best available tools and systems and sharing best
    practices with the team.
  • Track grant proposals and reports to foundations in the
    database and provide data to team.
  • Coordinate with Finance on systems for streamlining budget
    development and tracking and reporting revenue for each program
    area.
  • Develop reports and systems to track Foundation team’s
    fundraising progress.
  • Assist Director and Deputy Director in monthly fundraising
    reporting using the donor database and Tableau.
  • Oversee moves management system for identification,
    cultivation, solicitation, and stewardship activities.
  • Serve as the team’s point person for generating
    program-specific revenue reports.
  • Ensure team systems and tools are used effectively and that
    project execution is done accurately and in accordance with all
    adopted departmental and organizational policies and
    procedures.

Management 20%:

  • Recruit and hire qualified candidates who fit position
    requirements and the work environment.
  • Promote change in terms of the expected benefits, as well as
    removing or lowering the impact of potential obstacles.
  • Set clear team direction that aligns with Earthjustice
    strategy, mission, and vision.
  • Develop staff by identifying and encouraging training and
    professional development opportunities appropriate to role and
    create development plans for all staff.
  • Provide staff with consistent performance feedback—both
    positive and constructive— and acts as a coach and mentor.
  • Create a learning culture, by encouraging debriefing after
    completion of significant stages of projects.
  • Ensure that any direct reports who have supervisory
    responsibility are properly executing those functions.
  • Create a respectful and inclusive work environment for team and
    model respectful and inclusive behavior.
  • Promptly address micro-aggressions and other concerns brought
    to their attention.
  • Resolve interpersonal conflict among team members and brings in
    outside facilitators as needed.
  • Communicate regularly with existing employees and encourage
    staff to raise concerns and provide ongoing feedback.
  • Create or identify strategic opportunities for team building
    and individual and overall staff engagement with one another in
    order to strengthen teamwork, interaction, and collaboration.
  • Value and utilize individual differences and talents to improve
    employee satisfaction and the quality of collective work.
  • Celebrate successes and help team members to understand and
    manage setbacks.

Ensures Data Entry and Integrity for Foundation Relations
Team (10%)

  • Work with the Foundations Associate to ensure all moves,
    activities, and foundation engagement information are captured in
    the database in an accurate and timely fashion including:
  • Proposals, reports, and financial information;
  • Visits, phone calls, email communication, and other cultivation
    and stewardship strategies; and
  • Strategy documents for current funders and new prospects.
  • Oversee the execution of data hygiene projects to ensure
    accurate foundation information is reflected in donor
    database.
  • Ensure consistency and create a protocol for data gathering and
    data entry for Foundation Relations team.
  • In collaboration with Foundations Associate, assist the
    Director and Deputy Director of Foundation Relations in the fiscal
    year-end process for donor plans, as well as creation of new fiscal
    year plans.

Database Training and Administration (10%)

  • Train Foundation Relations team members on the use of portfolio
    management systems.
  • Represent the Foundation Relations team on working groups with
    Major Gifts, Development Operations, Finance, and Information
    Technology staff to ensure the coordination and alignment of
    activities and processes across teams.
  • Work with the Information Technology and Development Operations
    teams to implement updated software systems and data management
    processes.
  • Remain current in database developments and fundraising systems
    by attending meetings/conferences and participating in training
    programs.

Diversity, Equity, and Inclusion (DEI) Training and
Engagement (10%)

  • Develop a strong working knowledge of Earthjustice’s
    initiatives in order to educate and inform donors and prospects
    about our mission and work/impact.
  • Participate in Diversity, Equity, and Inclusion
    trainings/informational sessions to develop a deeper understanding
    of Earthjustice’s values and program work.
  • Serve as a member of non-fundraising
    organizational/departmental working group or planning committee, as
    appropriate.

Qualifications:

  • Bachelor’s degree and minimum of five years of relevant
    experience, or Associate’s degree and five to seven years of
    relevant experience preferred.

Management and other essential skills:

  • Ability to effectively manage a diverse team with emotional
    intelligence (self-awareness and understating of the impact of
    their behavior) and cultural humility (an understanding of the need
    for additional learning about different cultures, backgrounds, and
    orientations and implementation of that learning in daily
    management practices).
  • Ability to give and receive regular formal and informal
    feedback in a timely, constructive, respectful, and consistent
    manner and to incorporate debriefing into the team’s
    operations.
  • Understands the individual and team strengths and areas for
    development and develops plans accordingly.
  • Commitment to and experience in developing team skills and
    talents to meet the evolving needs of the organization.
  • Awareness and sensitivity to the needs and concerns of
    individuals from diverse cultures, backgrounds, and
    orientations.
  • Contributes to recruiting, hiring, developing and retaining a
    diverse and inclusive workforce. Proven leader, coach, and
    motivator of staff.
  • Proficiency with CRMs and donor databases to create queries,
    produce reports, and employ advanced functions; working knowledge
    of Raiser’s Edge or Blackbaud CRM is highly preferred.
  • Experience in a nonprofit or executive setting preferred.
  • Exemplary organizational skills and an ability to develop and
    effectively utilize systems to manage large quantities of data and
    details.
  • Capability to manage complex issues creatively, strategically,
    and effectively.
  • Strong initiative, self-motivation, and flexibility; ability to
    make sound judgments and independent decisions and work
    collaboratively as a member of a successful team.
  • Demonstrated ability to handle multiple tasks, meet deadlines,
    prioritize assignments, and work with grace under
    pressure. 
  • Ability to use effective interpersonal skills, discretion, and
    diplomacy to work and communicate with a diverse group of people,
    including donors, volunteers, the public, and staff.
  • Meticulous attention to detail including excellent attention to
    data hygiene.
  • Advanced knowledge of Microsoft Word, Excel, Outlook,
    PowerPoint, and Internet searches.
  • Professional, positive, and approachable attitude. 
  • Background and/or interest in environmental issues
    preferred.
  • Sense of humor desired.
  • Demonstrate an awareness and sensitivity to the needs and
    concerns of individuals from diverse cultures, backgrounds and
    orientations.
  • Contribute to recruiting, hiring, developing and retaining a
    diverse and inclusive workforce.

Directly Supervises 1 FTE: Foundations Associate.

Salary range is based on experience and
location


Salary range in San Francisco, CA or New York, NY:  $113,500 –
$126,100

Salary range may differ for other locations.

We offer a competitive salary and excellent benefits that are
comprehensive and competitive. We also offer an extremely
congenial work environment and a casual dress code. 

To Apply

Interested candidates should submit the following via
Jobvite:

Please reach out to jobs@earthjustice.org if you are having
technical difficulties submitting your application.  No phone
calls, drop-ins, or hard copies.

Earthjustice is driven by a passion for justice, partnership
and excellence. Our core values lead us to seek a broad range of
perspectives and backgrounds to achieve our mission and to maintain
an inclusive environment where all staff are valued and respected.
As an equal opportunity employer, we are committed to employment
practices that ensure that employees and applicants for employment
are provided with equal opportunities without regard to race,
color, national origin, ancestry, sex, age, religion, physical or
mental disability, medical condition, veteran status, marital
status, pregnancy, sexual orientation, gender identity, gender
expression, genetic information or any other factor that is not
related to the position.

For positions located within the City and County of San
Francisco:  Pursuant to the San Francisco Fair Chance
Ordinance, we will consider for employment-qualified applicants
with arrest and conviction records.

For positions located within the City of Los Angeles: 
We will consider qualified applicants with criminal histories in a
manner consistent with the Los Angeles Fair Chance Initiative for
Hiring.



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